Job Opportunities

Admin Executive Wanted

Administration Executive

The Role
The role involves ensuring the day-to-day operation of Viva Palestina Malaysia (VPM) office is efficient and effective, providing support to the VPM project activities and assisting VPM committee members.
Responsibilities
The responsibilities include but not limited to the following:
• Handle and manage all phone inquiries on VPM
• Ensure all enquiries received either via telephone, email, fax or mail, are captured completely, fully understood and responded accurately, efficiently and professionally either immediately or within a reasonable timeframe
• Greet guests and represent VPM at all VPM events in a professional and friendly manner
• Manage and maintain media, volunteers, VPM affiliates, past VIP guests, and past donors/contributors contact database
• Coordinate and run volunteer programs periodically
• Ensure all incoming and outgoing mails, faxes and official emails are sorted and filed appropriately
• Forward any incoming relevant mail, fax, email and voice mail to the committee member accordingly for further action immediately
• Manage inventory stock of all VPM paraphernalia and office supplies
• Conduct inventory stocktake periodically
• Assist in the preparation, administering and conduct of the VPM committee meetings and VPM Annual General meetings
• Help coordinate VPM fund raising and awareness program activities and
• Manage VPM corporate information, videoclips, newsfeed, website, articles and other online VPM related information
Requirements
Potential candidates will need to show evidence of the following:
• Excellent verbal communication skills in English and Bahasa Melayu
• Good writing skills in English
• Good problem solving skills and analytical mind
• Engage effectively with VPM committee members and other VPM members
• Good project management skills
• Ability to work individually and as a team member with others
Knowledge and Skills
• Minimum Diploma Holder or Bachelor's Degree
• Very proficient in the use of Microsoft Office Suite applications (MS Word, MS Excel, MS Outlook, MS Powerpoint)
Other Information
1 Direct Report: The Administration Executive will report to the VPM Treasurer
2 Employment Location:
E311 Kelana Parkview
Kelana Jaya
47310
Selangor Malaysia
3 Basic Salary: RM2,000 – RM2,500 (dependent on qualifications and relevant experience).
4 EPF Contribution: Included
5 SOCSO Contribution: Included
6 Standard Working Hours: Monday to Friday – 9:00 am to 6:00 pm including 1 hour lunch break
7 Overtime: Expected to be flexible in working hours and provide all such efforts as it reasonably required to completing any existing tasks/activities. Will be compensated
8 Annual Leave: Fifteen (15) days
9 Medical Treatment and Leave: Not more RM200 per year
10 Transportation: Must possess own transportation.
Interested applicants to email CV to This email address is being protected from spambots. You need JavaScript enabled to view it.